Oathtrack
Resident Management Software
Keep each resident’s contact details, house and bed assignment, notes, documents, and balance together from intake to discharge.
What you can do with Oathtrack
- Create a resident record with intake information, contact details, and a house assignment.
- Organize rooms and beds, assign residents to beds, and reserve space for incoming residents.
- Record notes, incidents, passes, drug test results, and chores alongside resident documents.
- Review charges, payments, and outstanding balances from the resident record.
- Control staff access through assigned roles and house permissions.
Features vary by plan. Find the right plan for your team.
Welcome residents with less paperwork
Keep intake details and resident charts connected. Custom intake forms and chart fields are included with Professional and above; online application management is included with Diamond.
From application to resident record
- Collect the information your program needs with custom application forms.
- Approve an applicant, then convert their application into a resident chart using the information they submitted.
- Start intake from an existing lead or waitlist record, keeping information already collected.
Flexible admissions: add applicants to a waitlist during review, or create a resident chart manually if they do not have an email address. Resident portal access is included with Diamond.
Explore getting started help and resident management help, or ask about moving your existing records.
Keep resident records useful from intake to discharge
Create a resident record during intake and assign the resident to a house. Use the Rooms/Beds tools to organize available space, assign a bed, or reserve a bed for an incoming resident.
Keep contact details, notes, documents, balances, and drug test results with the resident record. Staff can find recent updates and review history without piecing information together from separate files.
When a resident moves to another house, use the transfer option in their chart. When they leave the program, record the dismissal details and keep their history available in the dismissed residents list.
Common questions
What information can we keep in a resident record?
Keep intake information, contacts, house and bed assignments, documents, notes, balances, passes, chores, and drug test results together. Available fields and tools vary by plan.
Can staff access be limited?
Yes. Assign staff roles and house permissions to match each person’s responsibilities.
Can we customize resident records?
Professional and above include custom intake forms and chart fields, so you can collect the information your program needs.
Built for your home and your next one
From 4-bed homes to organizations with more than 300 beds, Oathtrack keeps daily work simple. Get live human support and unlimited staff users at no extra charge. Plans start at $2.99 per billable bed per month.